Start your approved project
This section is designed to provide you with guidelines and information on the implementation of your approved project. Project beneficiaries will find useful manuals, forms and documents which are necessary to perform project activities in the best way possible.
The MA and the JS are available to offer you guidance and tools to ensure a good quality implementation of your project activities. If any doubts, please get in touch with us.
Implementation documents and video recordings for projects funded under the 5th restricted Call for Proposals
Updated documentation as of 2nd May 2023
Implementation documents for projects of the 4th restricted Call for Proposals
LEGAL DOCUMENTS
IMPLEMENTATION MANUAL
The implementation manual is the main guiding document for all project beneficiaries. The document aims to provide detailed guidance in all project phases, from contracting to closure including reporting obligations, payment of ERDF/IPA II Funds. The applicable programme implementing conditions governing the financial management as well as the programming, monitoring, evaluation and control are laid down in ADRION Cooperation Programme and in the Financing Agreements between the Commission, each government of the IPA Partner States involved, and ADRION Managing Authority.
Click here to download the implementation manual
Subsidy contract
The subsidy contract is the agreement signed between ADRION Managing Authority (MA) and the Lead Partner (LP) on behalf of the entire partnership in accordance with art. 13 of the Regulation (EU) No 1299/2013 (also known as “lead partner principle”) and provides the legal framework according to which the project shall be implemented.
Click here to download the document in pdf version
Partnership Agreement
The arrangements between the LP and its project partners (PPs) are defined in the partnership agreement, which contains the legal framework to be respected by all PPs. It includes the distribution of responsibilities within the partnership, LP/PPs’ rights and obligations, as well as provisions aimed at ensuring the sound financial management and arrangements for recovering amounts unduly paid.
Click here to download a template for Partnership Agreement in word version
Annex for data processing here
REPORTING DOCUMENTS
Guidelines for the submission of the Partner Report via eMS
The drafting and submission of the partner report (PR) must be done through ADRION electronic Monitoring System (eMS) according to the deadlines provided in the subsidy contract. A detailed guidance on how to fill out and submit reports has been prepared. According to the ADRION implementation manual, Each PP – including the LP- shall prepare a partner report containing information on the performed activities, contribution to project outputs and deliverables to be submitted to its own controllers. The partner report must be filled-in using eMS and the related template. The report consists of a financial and an activity part.
Click here to download the Guidelines for the submission of the Partner Report via eMS
In accordance with the reporting period and deadlines defined in the AF and subsidy contract, the project shall regularly inform the MA/JS on the progress of its implemented activities and of the advancement of expenditure through the project progress report. The project progress report consists of a financial and an activity part. It is not possible to submit only one part of the report. Only the LP is entitled to generate and submit project progress reports. The project progress report is based on data and information provided by all PPs through their reporting (the LP is in charge of aggregating the provided information) and controllers’ certificates.
Click here to download the Guidelines for the submission of the Project Progress Report via eMS
Time sheet Template
Click here to download the template for your project time sheet.
Description of Staff Activities
Click here to download the template for the description of staff activites.
Declaration of Lead and Projects Partners
Both Lead and project partners have to declare on their own expenditures and on the absence of double funding.
Click here to download the template for Declaration of Lead Partners in word version
Click here to download the template for Declaration Projects Partners in word version
Annex to the project progress report
Additional information shall be provided per each project progress report on specific topics, such as: contribution to the EUSAIR strategy and contribution to the achievement of its objectives; contribution in relation to specific topics previously identified by the programme and highlighted in the project proposal (e.g.: branding in tourism; sea pollution, clusters in innovation and S3, sea mobility, etc.); adoption of specific measures aimed at reducing environmental impact.
Click here to download the template of the Annex to the project progress report in word version.
Annex to the final report
Click here to download the declaration to the final report to be filled out and signed.
VISIBILITY GUIDELINES
Programme logo and brand
Project visibility and communication activities shall comply with ADRION’s rules on project visual identity and communication actions. Project Brand and Visibility Guidelines have been prepared to support the implementation of the project visibility and communication activities and inform about rules and regulations on project branding requirements.
Click here do download the document
EU flag
If you need to add the EU emblem to your project communication material, please consult the graphics guide to the European Flag in order to comply with EU rules on visibility.
Adrion project websites User’s Manual
Project websites are developed using the main visual elements of the ADRION Programme. Project beneficiaries are responsible for keeping the websote up-to-dated and lively.
Click here to download the user’s manual
Tips for project storytelling
You can find useful tips on how to promote your project and how to communicate with your audience here.
eMS GUIDELINES
How to use the eMS system
The eMS system helps you implement your project and guide you through all steps of the project cycle management. Consult the following guidelines on how to submit project and progress report through the eMS system.
Click here to access the Project Progress Report Guidelines (updated version May 2021).
Click here to access the Partner Report Guidelines.
Implementation documents for projects of the 3rd Calls for Proposals
LEGAL DOCUMENTS
IMPLEMENTATION MANUAL
The implementation manual is the main guiding document for all project beneficiaries. The document aims to provide detailed guidance in all project phases, from contracting to closure including reporting obligations, payment of ERDF/IPA II Funds. The applicable programme implementing conditions governing the financial management as well as the programming, monitoring, evaluation and control are laid down in ADRION Cooperation Programme and in the Financing Agreements between the Commission, each government of the IPA Partner States involved, and ADRION Managing Authority.
Click here to download the manual
Subsidy contract
The subsidy contract is the agreement signed between ADRION Managing Authority (MA) and the Lead Partner (LP) on behalf of the entire partnership in accordance with art. 13 of the Regulation (EU) No 1299/2013 (also known as “lead partner principle”) and provides the legal framework according to which the project shall be implemented.
Click here to download the document in pdf version
Partnership Agreement
The arrangements between the LP and its project partners (PPs) are defined in the partnership agreement, which contains the legal framework to be respected by all PPs. It includes the distribution of responsibilities within the partnership, LP/PPs’ rights and obligations, as well as provisions aimed at ensuring the sound financial management and arrangements for recovering amounts unduly paid.
Click here to download the document
REPORTING DOCUMENTS
Guidelines for the submission of the Partner Report via eMS
The drafting and submission of the partner report (PR) must be done through ADRION electronic Monitoring System (eMS) according to the deadlines provided in the subsidy contract. A detailed guidance on how to fill out and submit reports has been prepared. According to the ADRION implementation manual, Each PP – including the LP- shall prepare a partner report containing information on the performed activities, contribution to project outputs and deliverables to be submitted to its own controllers. The partner report must be filled-in using eMS and the related template. The report consists of a financial and an activity part.
Click here to download the Guidelines for the submission of the Partner Report via eMS
In accordance with the reporting period and deadlines defined in the AF and subsidy contract, the project shall regularly inform the MA/JS on the progress of its implemented activities and of the advancement of expenditure through the project progress report. The project progress report consists of a financial and an activity part. It is not possible to submit only one part of the report. Only the LP is entitled to generate and submit project progress reports. The project progress report is based on data and information provided by all PPs through their reporting (the LP is in charge of aggregating the provided information) and controllers’ certificates.
Click here to download the Guidelines for the submission of the Project Progress Report via eMS
Time sheet Template
Click here to download the template for your project time sheet.
Description of Staff Activities
Click here to download the template for the description of staff activites.
Declaration of Lead and Projects Partners
Both Lead and project partners have to declare on their own expenditures and on the absence of double funding.
Click here to download the template for Declaration of Lead Partners in word version
Click here to download the template for Declaration Projects Partners in word version
Annex to the project progress report
Additional information shall be provided per each project progress report on specific topics, such as: contribution to the EUSAIR strategy and contribution to the achievement of its objectives; contribution in relation to specific topics previously identified by the programme and highlighted in the project proposal (e.g.: branding in tourism; sea pollution, clusters in innovation and S3, sea mobility, etc.); adoption of specific measures aimed at reducing environmental impact.
Click here to download the template of the Annex to the project progress report in word version.
VISIBILITY GUIDELINES
Programme logo and brand
Project visibility and communication activities shall comply with ADRION’s rules on project visual identity and communication actions. Project Brand and Visibility Guidelines have been prepared to support the implementation of the project visibility and communication activities and inform about rules and regulations on project branding requirements.
Click here to download the document in pdf version
EU flag
If you need to add the EU emblem to your project communication material, please consult the graphics guide to the European Flag in order to comply with EU rules on visibility.
Adrion project websites User’s Manual
Project websites are developed using the main visual elements of the ADRION Programme. Project beneficiaries are responsible for keeping the websote up-to-dated and lively.
Click here to download the user’s manual
Tips for project storytelling
You can find useful tips on how to promote your project and how to communicate with your audience here.
eMS GUIDELINES
How to use the eMS system
The eMS system helps you implement your project and guide you through all steps of the project cycle management. Consult the following guidelines on how to submit project and progress report through the eMS system.
Click here to access the Project Progress Report Guidelines (updated version May 2021).
Click here to access the Partner Report Guidelines.
Click here to access the eMs Guidelines.
Implementation documents for projects of the 2nd Call for Proposals
LEGAL DOCUMENTS
IMPLEMENTATION MANUAL
The implementation manual is the main guiding document for all project beneficiaries. The document aims to provide detailed guidance in all project phases, from contracting to closure including reporting obligations, payment of ERDF/IPA II Funds. The applicable programme implementing conditions governing the financial management as well as the programming, monitoring, evaluation and control are laid down in ADRION Cooperation Programme and in the Financing Agreements between the Commission, each government of the IPA Partner States involved, and ADRION Managing Authority.
Click here to download the manual
Subsidy contract
The subsidy contract is the agreement signed between ADRION Managing Authority (MA) and the Lead Partner (LP) on behalf of the entire partnership in accordance with art. 13 of the Regulation (EU) No 1299/2013 (also known as “lead partner principle”) and provides the legal framework according to which the project shall be implemented.
Click here to download the document in pdf version
Partnership Agreement
The arrangements between the LP and its project partners (PPs) are defined in the partnership agreement, which contains the legal framework to be respected by all PPs. It includes the distribution of responsibilities within the partnership, LP/PPs’ rights and obligations, as well as provisions aimed at ensuring the sound financial management and arrangements for recovering amounts unduly paid.
Click here to download the document
REPORTING DOCUMENTS
Guidelines for the submission of the Partner Report via eMS
The drafting and submission of the partner report (PR) must be done through ADRION electronic Monitoring System (eMS) according to the deadlines provided in the subsidy contract. A detailed guidance on how to fill out and submit reports has been prepared. According to the ADRION implementation manual, Each PP – including the LP- shall prepare a partner report containing information on the performed activities, contribution to project outputs and deliverables to be submitted to its own controllers. The partner report must be filled-in using eMS and the related template. The report consists of a financial and an activity part.
Click here to download the Guidelines for the submission of the Partner Report via eMS
In accordance with the reporting period and deadlines defined in the AF and subsidy contract, the project shall regularly inform the MA/JS on the progress of its implemented activities and of the advancement of expenditure through the project progress report. The project progress report consists of a financial and an activity part. It is not possible to submit only one part of the report. Only the LP is entitled to generate and submit project progress reports. The project progress report is based on data and information provided by all PPs through their reporting (the LP is in charge of aggregating the provided information) and controllers’ certificates.
Click here to download the Guidelines for the submission of the Project Progress Report via eMS
Time sheet Template
Click here to download the template for your project time sheet.
Description of Staff Activities
Click here to download the template for the description of staff activites.
Declaration of Lead and Projects Partners
Both Lead and project partners have to declare on their own expenditures and on the absence of double funding.
Click here to download the template for Declaration of Lead Partners in word version
Click here to download the template for Declaration Projects Partners in word version
Annex to the project progress report
Additional information shall be provided per each project progress report on specific topics, such as: contribution to the EUSAIR strategy and contribution to the achievement of its objectives; contribution in relation to specific topics previously identified by the programme and highlighted in the project proposal (e.g.: branding in tourism; sea pollution, clusters in innovation and S3, sea mobility, etc.); adoption of specific measures aimed at reducing environmental impact.
Click here to download the template of the Annex to the project progress report in word version.
VISIBILITY GUIDELINES
Programme logo and brand
Project visibility and communication activities shall comply with ADRION’s rules on project visual identity and communication actions. Project Brand and Visibility Guidelines have been prepared to support the implementation of the project visibility and communication activities and inform about rules and regulations on project branding requirements.
Click here to download the document in pdf version
EU flag
If you need to add the EU emblem to your project communication material, please consult the graphics guide to the European Flag in order to comply with EU rules on visibility.
Adrion project websites User’s Manual
Project websites are developed using the main visual elements of the ADRION Programme. Project beneficiaries are responsible for keeping the websote up-to-dated and lively.
Click here to download the user’s manual
Tips for project storytelling
You can find useful tips on how to promote your project and how to communicate with your audience here.
eMS GUIDELINES
How to use the eMS system
The eMS system helps you implement your project and guide you through all steps of the project cycle management. Consult the following guidelines on how to submit project and progress report through the eMS system.
Click here to access the Project Progress Report Guidelines (updated version May 2021).
Click here to access the Partner Report Guidelines.
Implementation documents for projects of the 1st Call for Proposals
LEGAL DOCUMENTS
IMPLEMENTATION MANUAL
The implementation manual is the main guiding document for all project beneficiaries. The document aims to provide detailed guidance in all project phases, from contracting to closure including reporting obligations, payment of ERDF/IPA II Funds. The applicable programme implementing conditions governing the financial management as well as the programming, monitoring, evaluation and control are laid down in ADRION Cooperation Programme and in the Financing Agreements between the Commission, each government of the IPA Partner States involved, and ADRION Managing Authority.
Click here to download the implementation manual
Subsidy contract
The subsidy contract is the agreement signed between ADRION Managing Authority (MA) and the Lead Partner (LP) on behalf of the entire partnership in accordance with art. 13 of the Regulation (EU) No 1299/2013 (also known as “lead partner principle”) and provides the legal framework according to which the project shall be implemented.
Click here to download the document in pdf version
Partnership Agreement
The arrangements between the LP and its project partners (PPs) are defined in the partnership agreement, which contains the legal framework to be respected by all PPs. It includes the distribution of responsibilities within the partnership, LP/PPs’ rights and obligations, as well as provisions aimed at ensuring the sound financial management and arrangements for recovering amounts unduly paid.
Click here to download a template for Partnership Agreement in word version
Financial guarantee
All PPs with a private legal status, irrespective whether they are profit or no profit, must sign a financial guarantee for the amount corresponding to their respective share of EU contribution.
Click here to download the ADRION guidance on the financial guarantee in pdf version
REPORTING DOCUMENTS
Guidelines for the submission of the Partner Report via eMS
The drafting and submission of the partner report (PR) must be done through ADRION electronic Monitoring System (eMS) according to the deadlines provided in the subsidy contract. A detailed guidance on how to fill out and submit reports has been prepared. According to the ADRION implementation manual, Each PP – including the LP- shall prepare a partner report containing information on the performed activities, contribution to project outputs and deliverables to be submitted to its own controllers. The partner report must be filled-in using eMS and the related template. The report consists of a financial and an activity part.
Click here to download the Guidelines for the submission of the Partner Report via eMS
In accordance with the reporting period and deadlines defined in the AF and subsidy contract, the project shall regularly inform the MA/JS on the progress of its implemented activities and of the advancement of expenditure through the project progress report. The project progress report consists of a financial and an activity part. It is not possible to submit only one part of the report. Only the LP is entitled to generate and submit project progress reports. The project progress report is based on data and information provided by all PPs through their reporting (the LP is in charge of aggregating the provided information) and controllers’ certificates.
Click here to download the Guidelines for the submission of the Project Progress Report via eMS
Time sheet Template
Click here to download the template for your project time sheet.
Description of Staff Activities
Click here to download the template for the description of staff activites.
Declaration of Lead and Projects Partners
Both Lead and project partners have to declare on their own expenditures and on the absence of double funding.
Click here to download the template for Declaration of Lead Partners in word version
Click here to download the template for Declaration Projects Partners in word version
Annex to the project progress report
Additional information shall be provided per each project progress report on specific topics, such as: contribution to the EUSAIR strategy and contribution to the achievement of its objectives; contribution in relation to specific topics previously identified by the programme and highlighted in the project proposal (e.g.: branding in tourism; sea pollution, clusters in innovation and S3, sea mobility, etc.); adoption of specific measures aimed at reducing environmental impact.
Click here to download the template of the Annex to the project progress report in word version.
VISIBILITY GUIDELINES
Programme logo and brand
Project visibility and communication activities shall comply with ADRION’s rules on project visual identity and communication actions. Project Brand and Visibility Guidelines have been prepared to support the implementation of the project visibility and communication activities and inform about rules and regulations on project branding requirements.
Click here do download the document
EU flag
If you need to add the EU emblem to your project communication material, please consult the graphics guide to the European Flag in order to comply with EU rules on visibility.
Adrion project websites User’s Manual
Project websites are developed using the main visual elements of the ADRION Programme. Project beneficiaries are responsible for keeping the websote up-to-dated and lively.
Click here to download the user’s manual
Tips for project storytelling
You can find useful tips on how to promote your project and how to communicate with your audience here.
eMS GUIDELINES
How to use the eMS system
The eMS system helps you implement your project and guide you through all steps of the project cycle management. Consult the following guidelines on how to submit project and progress report through the eMS system.
Click here to access the Project Progress Report Guidelines (updated version May 2021).
Click here to access the Partner Report Guidelines.