Start your approved project
This section is designed to provide you with guidelines and information on the implementation of your approved project. Project beneficiaries will find manuals, forms and documents necessary to perform projects actions and activities in the best way possible.
The MA and the JS monitor regularly the projects development and are available to offer you guidance and tools to ensure a good quality implementation of your projects. If any doubts, please get in touch with us.
Implementation of projects under the 1st Call for Proposals
The implementation manual is the main guiding document for all project beneficiaries. The document aims to provide detailed guidance in all project phases, from contracting to closure including reporting obligations, payment of ERDF/IPA II Funds. The applicable programme implementing conditions governing the financial management as well as the programming, monitoring, evaluation and control are laid down in ADRION Cooperation Programme and in the Financing Agreements between the Commission, each government of the IPA Partner States involved, and ADRION Managing Authority.
Click here to download the implementation manual
The subsidy contract is the agreement signed between ADRION Managing Authority (MA) and the Lead Partner (LP) on behalf of the entire partnership in accordance with art. 13 of the Regulation (EU) No 1299/2013 (also known as “lead partner principle”) and provides the legal framework according to which the project shall be implemented.
Click here to download the document in pdf version
The arrangements between the LP and its project partners (PPs) are defined in the partnership agreement, which contains the legal framework to be respected by all PPs. It includes the distribution of responsibilities within the partnership, LP/PPs’ rights and obligations, as well as provisions aimed at ensuring the sound financial management and arrangements for recovering amounts unduly paid.
Click here to download a template for Partnership Agreement in word version
Declaration of Lead and Projects Partners
Both Lead and project partners have to declare on its own expenditures and on the absence of double funding.
Click here to download the template for Declaration of Lead Partners in word version
Click here to download the template for Declaration Projects Partners in word version
All PPs with a private legal status, irrespective whether they are profit or no profit, must sign a financial guarantee for the amount corresponding to their respective share of EU contribution.
Click here to download the ADRION guidance on the financial guarantee in pdf version
Guidelines for the submission of the Partner Report via eMS
The drafting and submission of the partner report (PR) must be done through ADRION electronic Monitoring System (eMS) according to the deadlines provided in the subsidy contract. A detailed guidance on how to fill out and submit reports has been prepared. According to the ADRION implementation manual, Each PP – including the LP- shall prepare a partner report containing information on the performed activities, contribution to project outputs and deliverables to be submitted to its own controllers. The partner report must be filled-in using eMS and the related template. The report consists of a financial and an activity part.
Click here to download the Guidelines for the submission of the Partner Report via eMS
In accordance with the reporting period and deadlines defined in the AF and subsidy contract, the project shall regularly inform the MA/JS on the progress of its implemented activities and of the advancement of expenditure through the project progress report. The project progress report consists of a financial and an activity part. It is not possible to submit only one part of the report. Only the LP is entitled to generate and submit project progress reports. The project progress report is based on data and information provided by all PPs through their reporting (the LP is in charge of aggregating the provided information) and controllers’ certificates.
Click here to download the Guidelines for the submission of the Project Progress Report via eMS
Time sheet Template
Click here to download the template for your project time sheet.
Description of Staff Activities
Click here to download the template for the description of staff activites.
Annex to the project progress report
Additional information shall be provided per each project progress report on specific topics, such as: contribution to the EUSAIR strategy and contribution to the achievement of its objectives; contribution in relation to specific topics previously identified by the programme and highlighted in the project proposal (e.g.: branding in tourism; sea pollution, clusters in innovation and S3, sea mobility, etc.); adoption of specific measures aimed at reducing environmental impact.
Click here to download the template of the Annex to the project progress report in word version.
Programme logo and brand
Project visibility and communication activities shall comply with ADRION’s rules on project visual identity and communication actions. Project Brand and Visibility Guidelines have been prepared to support the implementation of the project visibility and communication activities and inform about rules and regulations on project branding requirements.
Click here do download the document
If you feel it’s necessary to add the EU emblem to your project communication material, please consult the graphics guide to the European Flag in order to comply with EU rules on visibility.